Administrative Assistant - Maintenance
Covina, CA Covina, CA Estimated:
$40.
9K - $51.
8K a year Estimated:
$40.
9K - $51.
8K a year 16 hours ago 16 hours ago 16 hours ago Forest Lawn has always attracted unique and exceptional individuals; those who aren't satisfied with simply building a career, but want to go home at the end of the day knowing they've made a profound and positive difference in people's lives.
If this sounds like you, take a look at our job openings.
We may have your next GREAT OPPORTUNITY! COMPENSATION Hourly Minimum - Maximum $23.
00 - $31.
00 Forest Lawn, Covina Hills is in search of a professional to join the Maintenance department as an Administrative Assistant.
This position will provide day-to-day administrative support to the Grounds and Interments departments as well as manage customer service inquiries from our client families.
WHAT YOU'LL BE DOING Handle incoming mail and route to appropriate supervisor or department.
Prepare any outgoing mail.
File, organize and print documents.
Review and disseminate reports such as Interment and Maintenance lists, Service Sheets, Irrigation Reports etc.
Answer and make phone calls.
Appropriately direct and transfer incoming phone calls.
Take detailed messages for supervisors or departments.
Assist client families with excellent customer service and ensure their inquiry is directed as needed.
Coordinate appointments for client families as requested.
Dispatch, schedule and monitor received maintenance requests.
Receive memorial tablet orders, conduct tracking and inform client families when orders are received.
Schedule memorial tablet placements, noting any witnesses.
Maintain inventory, order supplies and communicate with vendors.
Coordinate calendar of events, meetings, trainings for both Grounds and Interment departments.
Attend staff meetings, pass out handouts, and gather signatures.
Conduct translations as needed.
Occasional driving of Forest Lawn vehicles for errands.
Other duties as assigned by Grounds, Interments Supervisors and Park VP.
REQUIRED QUALIFICATIONS High school diploma or general education degree (GED).
2-3 years experience in an administrative/customer service position.
Have a valid CA driver's license.
Must be bilingual in Spanish and English.
Excellent oral and written communication skills.
Ability to handle difficult situations with no supervision.
Ability to work well and contribute to a team environment.
Strong organizational, time management and interpersonal skills.
Self-starter with a strong work ethic.
Must be able to maintain confidentiality of client family information and records.
Ability to multi-task.
Must be able to promptly respond to requests and inquiries from Client Families.
Proficient in Microsoft Office Suite.
Must be able to establish and maintain an effective working relationship with those needed to interact in the course of work.
The employee is occasionally required to stand.
Lift reams of paper and load printer.
Bend over to lift items.
PREFERRED QUALIFICATIONS Associate's degree is a plus.
COMPETITIVE BENEFITS Forest Lawn takes pride in offering an excellent benefits package to our employees, which taken as a whole, leads our industry and is competitive with the benefits in just about any other industry.
Click here to learn more about our benefit offerings.
DRUG TESTING POLICY Prior to beginning employment, all job applicants who receive a job offer will be required to voluntarily submit to a drug screening test conducted by a laboratory designated by Forest Lawn.
The drug screening method is a hair collection test that will detect the use of illegal drugs within the past 90 days.
A positive drug test may result in the withdrawal of the job offer.
E-VERIFY STATEMENT Forest Lawn has registered to participate in the federal government's E-Verify program.
With E-Verify we are able to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security.
With respect to new hires, the E-Verify process is completed in conjunction with a new hire's completion of the Form I-9, Employment Eligibility Verification upon commencement of employment.
E-Verify is not used as a tool to pre-screen candidates.
For up-to-date information on E-Verify, go to https:
//www.
e-verify.
gov/employees/e-verify-overview.
FAIR CHANCE INITIATIVE FOR HIRING ORDINANCE Forest Lawn will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$40.
9K - $51.
8K a year Estimated:
$40.
9K - $51.
8K a year 16 hours ago 16 hours ago 16 hours ago Forest Lawn has always attracted unique and exceptional individuals; those who aren't satisfied with simply building a career, but want to go home at the end of the day knowing they've made a profound and positive difference in people's lives.
If this sounds like you, take a look at our job openings.
We may have your next GREAT OPPORTUNITY! COMPENSATION Hourly Minimum - Maximum $23.
00 - $31.
00 Forest Lawn, Covina Hills is in search of a professional to join the Maintenance department as an Administrative Assistant.
This position will provide day-to-day administrative support to the Grounds and Interments departments as well as manage customer service inquiries from our client families.
WHAT YOU'LL BE DOING Handle incoming mail and route to appropriate supervisor or department.
Prepare any outgoing mail.
File, organize and print documents.
Review and disseminate reports such as Interment and Maintenance lists, Service Sheets, Irrigation Reports etc.
Answer and make phone calls.
Appropriately direct and transfer incoming phone calls.
Take detailed messages for supervisors or departments.
Assist client families with excellent customer service and ensure their inquiry is directed as needed.
Coordinate appointments for client families as requested.
Dispatch, schedule and monitor received maintenance requests.
Receive memorial tablet orders, conduct tracking and inform client families when orders are received.
Schedule memorial tablet placements, noting any witnesses.
Maintain inventory, order supplies and communicate with vendors.
Coordinate calendar of events, meetings, trainings for both Grounds and Interment departments.
Attend staff meetings, pass out handouts, and gather signatures.
Conduct translations as needed.
Occasional driving of Forest Lawn vehicles for errands.
Other duties as assigned by Grounds, Interments Supervisors and Park VP.
REQUIRED QUALIFICATIONS High school diploma or general education degree (GED).
2-3 years experience in an administrative/customer service position.
Have a valid CA driver's license.
Must be bilingual in Spanish and English.
Excellent oral and written communication skills.
Ability to handle difficult situations with no supervision.
Ability to work well and contribute to a team environment.
Strong organizational, time management and interpersonal skills.
Self-starter with a strong work ethic.
Must be able to maintain confidentiality of client family information and records.
Ability to multi-task.
Must be able to promptly respond to requests and inquiries from Client Families.
Proficient in Microsoft Office Suite.
Must be able to establish and maintain an effective working relationship with those needed to interact in the course of work.
The employee is occasionally required to stand.
Lift reams of paper and load printer.
Bend over to lift items.
PREFERRED QUALIFICATIONS Associate's degree is a plus.
COMPETITIVE BENEFITS Forest Lawn takes pride in offering an excellent benefits package to our employees, which taken as a whole, leads our industry and is competitive with the benefits in just about any other industry.
Click here to learn more about our benefit offerings.
DRUG TESTING POLICY Prior to beginning employment, all job applicants who receive a job offer will be required to voluntarily submit to a drug screening test conducted by a laboratory designated by Forest Lawn.
The drug screening method is a hair collection test that will detect the use of illegal drugs within the past 90 days.
A positive drug test may result in the withdrawal of the job offer.
E-VERIFY STATEMENT Forest Lawn has registered to participate in the federal government's E-Verify program.
With E-Verify we are able to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security.
With respect to new hires, the E-Verify process is completed in conjunction with a new hire's completion of the Form I-9, Employment Eligibility Verification upon commencement of employment.
E-Verify is not used as a tool to pre-screen candidates.
For up-to-date information on E-Verify, go to https:
//www.
e-verify.
gov/employees/e-verify-overview.
FAIR CHANCE INITIATIVE FOR HIRING ORDINANCE Forest Lawn will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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