Facilities Administrative Assistant
3.
3 Covina, CA Covina, CA Full-time Full-time $22.
49 - $24.
50 an hour $22.
49 - $24.
50 an hour 16 hours ago 16 hours ago 16 hours ago About our organization Since 1981, Options for Learning has been at the forefront of helping families break the cycle of poverty and improve their lives by providing tools to create a positive foundation for school, social, and life success.
Our dedicated and passionate employees have helped our organization become one of Southern California's most innovative and progressive child development organizations, serving nearly 9,000 children throughout the San Gabriel Valley.
About this position This position is responsible for providing administrative support to the Facilities Department.
We are looking for someone with an upbeat, positive attitude who is eager to support the organization's mission and achieve its strategic goals.
What you'll be doing Generating, assigning, and closing work orders in the CMMS (computerized maintenance management system); Assisting in the development, updating, and maintenance of electronic records of facility-related documentation, fire life safety systems, fire clearances, annual site inspections, service contracts, permits, and other facilities documents; Assisting with bids and contract documentation; Assisting with schedules for maintenance and major projects; Promptly reporting all safety hazards and emergency calls to the director of facilities and appropriate managers; Working effectively with other team members; Actively participating in meetings and trainings; Scheduling and coordinating meetings and other facility-related events; Maintaining an inventory of office and facility supplies.
Ordering office and facilities supplies and/or materials, as needed; Assisting in coordinating safety inspections and emergency drills; Assist in creating and updating evacuation floor plan drawings; Providing timely, responsive, accurate, and efficient support for the organization's maintenance, janitorial, and repair work needs; Maintaining vehicle records, which may include vehicle maintenance and repairs, mileage and vehicle inspection logs, registration renewals and DMV tags, etc.
; Assisting with entry and coding of facility expenses in the system; Assisting with reconciling invoice discrepancies, working with the Finance Department as needed; Providing administrative support to the facilities director; Accurately completing all assigned tasks, paperwork, and documentation; Performing other related duties as assigned.
What you bring to the table High school diploma or equivalent; additional education or certification in office management or related field is a plus; Minimum one year in an administrative assistance position, preferably in facilities management or a related field; Customer service skills and the ability to work with minimum supervision; Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Ability to work independently and as part of a team; Attention to detail and problem-solving skills; Ability to correctly and effectively communicate in written and oral English; Bilingual in English/Spanish (preferred).
What we can offer you Medical/dental/vision for part- and full-time employees (organization pays up to 90% of employee's premiums; prorated for part-time); Organization-paid and matching retirement plan; Professional growth opportunities, including free child development courses and college reimbursement; Generous and flexible PTO; Dedicated, mission-driven colleagues, and much more! Job specifications Reports to the director of facilities; Full-time, 12-month work year; 7.
5-hour workday; Opportunity for hybrid work-schedule may be available and to be determined by management.
Limited evening or weekend hours may be required; Employment, responsibilities, compensation, and other factors may be affected by changes in governmental regulations, the organization's contracts, or at the organization's discretion.
Salary $22.
49 - $24.
50/hr.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Covina, CA Covina, CA Full-time Full-time $22.
49 - $24.
50 an hour $22.
49 - $24.
50 an hour 16 hours ago 16 hours ago 16 hours ago About our organization Since 1981, Options for Learning has been at the forefront of helping families break the cycle of poverty and improve their lives by providing tools to create a positive foundation for school, social, and life success.
Our dedicated and passionate employees have helped our organization become one of Southern California's most innovative and progressive child development organizations, serving nearly 9,000 children throughout the San Gabriel Valley.
About this position This position is responsible for providing administrative support to the Facilities Department.
We are looking for someone with an upbeat, positive attitude who is eager to support the organization's mission and achieve its strategic goals.
What you'll be doing Generating, assigning, and closing work orders in the CMMS (computerized maintenance management system); Assisting in the development, updating, and maintenance of electronic records of facility-related documentation, fire life safety systems, fire clearances, annual site inspections, service contracts, permits, and other facilities documents; Assisting with bids and contract documentation; Assisting with schedules for maintenance and major projects; Promptly reporting all safety hazards and emergency calls to the director of facilities and appropriate managers; Working effectively with other team members; Actively participating in meetings and trainings; Scheduling and coordinating meetings and other facility-related events; Maintaining an inventory of office and facility supplies.
Ordering office and facilities supplies and/or materials, as needed; Assisting in coordinating safety inspections and emergency drills; Assist in creating and updating evacuation floor plan drawings; Providing timely, responsive, accurate, and efficient support for the organization's maintenance, janitorial, and repair work needs; Maintaining vehicle records, which may include vehicle maintenance and repairs, mileage and vehicle inspection logs, registration renewals and DMV tags, etc.
; Assisting with entry and coding of facility expenses in the system; Assisting with reconciling invoice discrepancies, working with the Finance Department as needed; Providing administrative support to the facilities director; Accurately completing all assigned tasks, paperwork, and documentation; Performing other related duties as assigned.
What you bring to the table High school diploma or equivalent; additional education or certification in office management or related field is a plus; Minimum one year in an administrative assistance position, preferably in facilities management or a related field; Customer service skills and the ability to work with minimum supervision; Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Ability to work independently and as part of a team; Attention to detail and problem-solving skills; Ability to correctly and effectively communicate in written and oral English; Bilingual in English/Spanish (preferred).
What we can offer you Medical/dental/vision for part- and full-time employees (organization pays up to 90% of employee's premiums; prorated for part-time); Organization-paid and matching retirement plan; Professional growth opportunities, including free child development courses and college reimbursement; Generous and flexible PTO; Dedicated, mission-driven colleagues, and much more! Job specifications Reports to the director of facilities; Full-time, 12-month work year; 7.
5-hour workday; Opportunity for hybrid work-schedule may be available and to be determined by management.
Limited evening or weekend hours may be required; Employment, responsibilities, compensation, and other factors may be affected by changes in governmental regulations, the organization's contracts, or at the organization's discretion.
Salary $22.
49 - $24.
50/hr.
Estimated Salary: $20 to $28 per hour based on qualifications.
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